Property Management
We offer a complete property management service from Company Secretarial Duties - including submission of the Confirmation Statement, appointment of Directors and amendments through Companies House. We ensure that all Company Registers are maintained and kept up to date and produce new Share/Membership certificates as required.
Your Block Manager will attend all Director and Annual General Meetings for the Management company and produce and circulate minutes of the meetings in a timely manner. We appreciate these may need to take place in the evenings, at a time to suit everyone. Our role is to act as a neutral party.
Where a block has units for rent or sale we can offer additional support, appointing a member of our team to assist with any sales enquiries and legal paperwork. The cost for this service will be charged to the individual seller/buyer.
- Company Secretarial Duties
- Meetings
- Minutes
- Sales Enquiries
Buildings Maintenance
Planned maintenance is designed to protect the condition and appearance of the property and, as a consequence, the value of your investment. As part of an independent property consultancy we work with Chartered Building Surveyors who can provide advice on structural issues and cyclical maintenance such as Planned Maintenance Programmes (PMP).
Our Block Management team can advise and arrange the preparation of specifications for tender and the organisation of statutory Section 20 Notices and consultation periods as prescribed by the Commonhold and Leasehold Reform Act 2002 when large projects require this.
All our registered contractors adhere to strict health and safety procedures and have relevant Insurance in place. We regularly review our contractors' standards as the quality of their work is paramount to our service.
All legal compliances are reviewed by the Block Managers to ensure the safety, inspection and testing of on-site equipment such as lift safety, fire alarm testing and emergency lighting, to ensure the safety of residents at all times.
- Preparation of Specifications for tender
- Contractors
- Lift Engineering Service and Maintenance
Property inspection
Our Block Managers inspect their portfolio of blocks of flats and estates on a regular basis, completing a site inspection report and reviewing any maintenance requirements on site. High standards and a proactive approach to our Block Management ensures that problems are resolved quickly and efficiently.
We adhere strictly to Health and Safety requirements, all properties have a Fire Risk Assessment in place and formal review. Additionally Asbestos Registers are also maintained in order to comply with all current legislation. Our Block Managers review any issues and monitor these at all site inspections.
- Site Inspections
- Health and Safety
Service Charge Amounts
Tenants living in or renting space within a block have to pay a service charge to cover maintenance and general building costs. In accordance with the Lease, our block management team will collect any service charge and ground rent as required. We comply with the RICS Code of Practice in the handling and collection of monies and operate Designated Client Accounts.
Our pro-active attitude to collecting any outstanding monies helps limit potential financial difficulties. Should we need to chase a debt, our accounts manager will ensure strict credit control procedures are adhered to and undertake arrears protocol.
We have a wealth of experience in creating a service charge budget, which takes into account the terms of the Lease and is based on actual expenses incurred, subject to inflationary increases. The proposed budget is presented to the directors for approval prior to being adopted by members at the Annual General Meeting.
We check contractors' invoices to ensure they match the agreed expenditure limits before approving and raising payment which is normally settled within 7 days of receipt. As part of this service we will also ensure work has been completed in accordance with the quote.
At the end of each financial year our accounts manager will prepare the necessary documents for the building's Final Accounts to be signed off by accredited accountants.
- Service Charge Demands
- Year End Accounts
- Company Accounts Records
- Budgets
- Contractor invoices
- Ground Rent Demands
- Financial Reporting
Insurance
We will organise appropriate insurance cover for the property, it's directors and/or officers. All our insurances are re-tendered on an annual basis to ensure the best value for our customers. We can provide details of the insurance cover to the leaseholders as required. In the event of an insurance claim liaise we can assist with submitting and overseeing the claim.
We also offer an insurance only service for apartment blocks and will be happy to provide an insurance quote even if we do not manage your block.
- Insurance cover for the property, it's directors and/or officers.
- Insurance only service
Other Services
As part of Easton Bevins, a multidisciplinary consultancy, we can offer a vast array of additional property related services including; architectural design, project management, contract administration, building surveying, quantity surveying, party wall advice and expert witness services.
We also offer additional compliance services such as Fire Risk Assessments, Health and Safety and Insurance Valuations. These can be provided at preferential rates if we manage your apartment block.